School Production Terms
Welcome to our School Production Terms hub.
(Last updated: January 2026)
This page outlines the terms and conditions for School Production Days delivered by Aperture Photography Ltd, trading as Aperture Beauty Production (“Aperture Beauty Production”).
These terms apply to schools, students, and participants taking part in on-campus production days, including photography, optional add-ons, and any related content captured during the production.
Specific details such as inclusions, pricing, and optional extras are outlined in your school’s booking information or student pricing guide.
We recommend that schools and students read each section carefully before taking part in a School Production Day.
Where relevant, certain sections apply specifically to schools or students, as indicated.
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General Terms & Conditions
(Last updated: January 2026)
These terms apply to all School Production Days delivered by Aperture Beauty Production, including bookings made by schools and participation by students.
💳 Payment Terms
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Pay in Full: All bookings must be paid in full upfront.
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When Payment Is Due: Payment is required at least 14 days before the production day.
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If Payment Isn’t Received: Unpaid bookings will be cancelled.
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Last-Minute Bookings: Bookings made within 14 days must be paid immediately and are non-refundabl
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Payment Method: Payments are accepted via bank transfer only.
🔁 Cancellations & Refunds
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More than 14 days Prior:
✅ Student and school bookings may be cancelled or amended.✅ All payments made by students and schools are fully refundable.
✅ Any quotes relating to additional school services (e.g. videography or licensing) may be updated or adjusted if required.
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14 to 7 days Prior:
✅ A partial refund is available for student bookings.
❌ A £50 model booking fee per production day will be retained and is non-refundable.✅ Any remaining production fees paid by the student will be refunded.
✅ We will do our best to accommodate changes such as rescheduling or adjustments to the production structure, but changes are not guaranteed and may incur additional fees. -
Less than 7 days / No-show:
✅ A partial refund (excluding the model booking fee) may only be issued in cases of Force Majeure (e.g. serious illness, emergencies, or circumstances outside the student’s control, with reasonable evidence).
❌ The model booking fee is non-refundable at this stage.
❌ Cancellations without a valid Force Majeure reason are non-refundable.
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No-show or last-minute cancellation (within 48 hours):
❌ No refunds.
❌ A full rebooking fee may apply if you wish to reschedule.
🧾 Quotes & Validity
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All quotes are valid for 14 days from the date of issue. After this time, pricing may be subject to change.
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Discounts and promotional offers are only applicable to the specific quote issued, and may not carry over to revised or reduced scopes of work.
📅 Rescheduling & Postponements
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We understand that circumstances can change and ask that any rescheduling requests are made as early as possible.
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Rescheduling requests made more than 7 days before the production date will be handled where possible at no additional cost.
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Rescheduling requests made within 7 days are not guaranteed and may require a new booking depending on availability and preparation already completed.
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Rescheduling more than once may incur additional fees, especially if prep has already begun.
💼 Force Majeure
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Aperture Beauty Production is not liable for delays or cancellations due to circumstances outside our control (e.g. extreme weather, transport strikes, illness, etc.). In such cases, we will work with you to reschedule the shoot at the earliest possible opportunity.
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In such cases, we will work with the school to reschedule the production at the earliest available opportunity.
📄 Ownership & Licensing
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Aperture Beauty Production retains full copyright of all photographs and video content captured.
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Licensing applies only to final edited content.
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Unedited or raw files are not included unless otherwise agreed.
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Usage rights are granted in line with the selected license tier (see Photography & Videography Terms for full details).
🧩 Usage Behaviour & Restrictions
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Images and videos must not be altered with filters, edits, overlays, or modifications once delivered.
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Content must be shared as delivered, with visible credit to @aperturebeautyproduction where possible.
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Misuse or distribution outside the agreed license may result in retrospective licensing or removal requests.
💽 File Storage & Archive
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We store all final images and videos for up to 60 days after delivery.
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During this time, clients may:
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Request additional edits (e.g. extra retouching, new video reels, etc.)
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Purchase extra licenses or usage upgrades if needed
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After 60 days, files may be permanently removed from our archive. Please ensure you download and back up your files promptly.
✍️ Contractual Obligations
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By proceeding with payment, you confirm that you:
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Have authority to agree to these terms on behalf of your school or yourself
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Accept all terms outlined on this page and relevant licensing sections
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Agree to the payment, cancellation, and participation terms above
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🧾 Questions or Custom Licenses?
If your school requires bespoke content, extended usage, or additional licensing, please contact
contact@aperturebeautyproduction.co.uk
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Photography Terms & Licensing for Schools & Students
(Last updated: January 2026)
These terms apply to all photography captured during School Production Days delivered by Aperture Beauty Production.
🧑💻 Photography Delivery & Editing
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File delivery format: Final edited images are delivered digitally via download link in high-resolution JPEG format (or other formats by prior request).
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✅ Included professional editing is provided (colour correction, exposure balancing, image consistency, natural skin retouching).
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❗Advanced retouching, compositing, or stylistic edits are not included unless agreed in writing and may incur additional fees.
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Watermarked preview images may be provided for selection or review.
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❌ Watermarked images must not be shared, published, or distributed under any circumstances.
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Revisions:
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Each selected image includes one round of complimentary revision, such as minor retouch adjustments, exposure tweaks, or colour balancing refinements. Clients may request up to five revisions per production as part of their included service.
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Additional revisions beyond this limit, or significant edit requests (e.g. advanced retouching, object removal, background changes), may incur an additional editing fee and must be agreed upon in advance.
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Photography delivery timelines:
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Smaller productions: typically within 7 days
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Larger productions: typically within 14 days
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These timelines reflect our standard turnaround expectations. However, delivery may be extended during busy periods or in cases where additional editing, approvals, or revisions are required. We’ll always keep you informed and do our best to meet your deadlines, if you have a specific launch or campaign date, please let us know early so we can accommodate it wherever possible.
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🏷️ Photography Usage & Licensing
We offer different usage permissions depending on how images are intended to be used.
Tier 1 – Student & School Basic Usage License (Included)
✅ Use for personal promotion, portfolios, and educator marketing
✅ Share on your website, social media, or digital portfolio
✅ Suitable for personal branding, internal presentations, and online profiles
❌ Not licensed for paid advertising, press features, or major campaigns
❌ No edits outside of agreed colour correction and professional editing
❌ Not for resale, third-party use, or commercial transfer
Tier 2 – Full Usage Buyout for Schools (Paid)
✅ Includes all Tier 1 permissions
✅ Perpetual, worldwide commercial usage rights
✅ Approved for paid advertising (digital + print)
✅ Use across all media formats (existing or future)
✅ Campaigns, press, long-term brand rollout
✅ You may crop, resize, or add text overlays
❌ No resale, sublicensing, or third-party transfer
❌ No retouching, stylistic edits, or filter application without approval by Aperture Beauty Production
❌ Ownership is not transferred
💬 Upgrading to Tier 2
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To secure a Tier 2 license, please contact us before image delivery.
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Fees are quoted based on campaign scope and usage intent.
📌 Image Quantities & Additional Purchases
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Included image quantities are outlined in the student pricing guide or school booking information.
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Students may purchase additional images beyond what is included in their package.
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All additional images receive the same professional editing standard as included images.
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Videography Terms & Licensing (Schools Only)
(Last updated: January 2026)
This section applies to videography commissioned by the school.
Students are not required to take any action in relation to videography.
🎞️ Videography Editing & Format (Schools Only)
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✅ Professional editing includes music synchronisation, colour grading, shot sequencing, and visual consistency.
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❗Advanced editing such as motion graphics, or format conversions may require a separate agreement and fee.
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Production format: Videos are produced in 4K, 10-bit colour depth, and shot on Sony FX-series cinema equipment.
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Delivery format: Tier 2 content is delivered in formats optimised for Instagram, TikTok, YouTube, and other vertical social platforms. Alternative formats can be arranged on request. Tier 3 includes these files, plus a curated folder of raw footage.
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Delivery timelines:
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Smaller video productions: Typically within 14 days
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Larger or multi-deliverable projects: Typically within 28 days
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These timeframes reflect standard turnaround expectations. Timelines may be extended during high-volume periods or when extensive feedback, revisions, or custom requests are involved. If you’re working toward a specific launch or campaign date, let us know in advance so we can plan accordingly.
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Watermarked previews may be issued for review. These must not be published, shared, or redistributed.
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Revisions:
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Clients may request up to three reasonable revisions per production as part of the included service.
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⛔ Revisions beyond this, or requests requiring structural changes, motion graphics, or subtitle integration, may incur additional editing fees.
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Revisions typically cover minor changes such as clip selection, music swaps, and timing tweaks, within the bounds of the original brief.
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Raw footage delivery is only available under Tier 3. See Usage & Licensing for full details.
💼 Videography Usage & Licensing (Schools Only)
We offer three video usage tiers to suit different needs. These refer to how the video is used, shared, edited, and distributed.
Tier 1 - Social Collaboration (Free)
✅ Co-branded post shared on our platform(s) (e.g. Instagram, TikTok)
✅ You are welcome to re-share the post (as-is) on your channels, with full credit
❌ You cannot download, edit, republish independently, or use for paid advertising
❌ Not for use in website content, paid media, or promotional edits
Tier 2 - Owned Use (Paid)
✅ We deliver the finished video file for your own platforms
✅ You may publish to your website, social channels, or share in newsletters
✅ Permitted for organic promotional use only
❌ Not licensed for paid social ads, TV, or sponsored placements
❌ No raw files included
Tier 3 - Raw Footage + Full Usage (Paid)
✅ Includes Tier 2 usage rights
✅ PLUS: Delivery of 4 – 6 minutes of curated raw footage in 4K
✅ Footage delivered in S-Log3, 10-bit colour, ready for professional post-production
✅ Optional baked-in Rec.709 conversion available on request
✅ You may re-edit, repurpose, or create new content using these clips
✅ Permitted for organic + paid promotions (ads, campaigns, reels, etc.)
❌ Does not transfer ownership of footage
👩🎤
Model Booking Terms & Conditions
(Last updated: January 2026)
These terms apply to models sourced and managed by Aperture Beauty Production for School Production Days.
🔎 How Models Are Booked
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Models are sourced from our trusted database and selected by the production team to suit the structure, scale, and educational focus of the School Production Day.
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For school-based productions, models are allocated on the day and are not individually selected by students.
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Access to a professional model is included as part of the student package and is not a separate booking or fee.
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Students cannot opt out of a model once booked. If a student is unable to attend, this is treated as a cancellation of their full package.
💷 Model Payment & Product Gifting
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Models are paid by Aperture Beauty Production directly on the day of the event.
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If models are to receive product or gift bags in addition to payment, the contents must align with the agreed amount or value at time of booking
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❗ All product-based gifting must be agreed in writing and itemised during the booking process.
🔁 Cancellations & Booking Amendments
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Models are booked as part of a group production structure and cannot be cancelled or amended individually.
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If a student cancels their place, this applies to the entire package, including model access.
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Model allocations cannot be changed or swapped at the request of individual students.
👥 Model Availability & Substitution
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While we aim to provide consistent and professional models throughout the day, unforeseen circumstances (such as illness or emergencies) may occur.
In such cases, we will:
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Notify the school as soon as possible
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Source a suitable replacement where available
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✅ Due to the scale of School Production Days, we maintain multiple standby models as a precaution to ensure production runs smoothly.
⏰ Working Hours & On-Set Conditions
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Models are booked within the agreed production timeframe.
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Overtime may apply if the production runs significantly beyond schedule and must be approved by Aperture Beauty Production.
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Models are responsible for their own meals. Schools are not required to provide catering, though access to on-site facilities or nearby food options is expected.
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Basic on-set welfare must be considered, including appropriate breaks, seating, and suitable temperature conditions.
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Confirm Your Agreement to Our School Production Terms
To help ensure a smooth and well-organised School Production Day, we ask that schools and participating students confirm they have read and understood our School Production Terms.
This confirmation helps us ensure everyone is aligned on how the production day works, what is included, and what to expect.
If you have any questions before submitting, please feel free to contact us at contact@aperturebeautyproduction.co.uk